Advyze

Pricing

Advyze Admin: pick the level that fits

Three subscriptions that differ in how much you keep doing yourself, plus two one-off start packages. No quotes on request, no setup fees, nothing unexpected on your first invoice.

The difference

You are not buying hours. You are buying who notices.

The difference between the three plans is not a number of hours. It is who notices that something has to happen.

On Essential that is you. A letter arrives, you forward it, we explain what it says. On Business that flips: we track the deadlines and the open items, and you hear what needs doing. On Plus the rest of your administrative flow comes with it — staff, suppliers, multiple external parties.

The table below is the fastest way to see it. Watch the column shift from you to us.

Who does what per Advyze Admin plan: you, together, or Advyze.
Who does whatEssentialBusinessPlus
Understanding what a letter or email meansTogetherAdvyzeAdvyze
Noticing that something has to happenYouAdvyzeAdvyze
Collecting documents for your accountantYouTogetherAdvyze
Contacting your accountantYouAdvyzeAdvyze
Monitoring administrative deadlinesYouAdvyzeAdvyze
Filing changes to your registration or VAT detailsTogetherAdvyzeAdvyze
Following up your social insurance fundYouAdvyzeAdvyze
Communication with your payroll officeYouTogetherAdvyze
Practical personnel administrationNot includedTogetherAdvyze
Recurring supplier administrationNot includedYouAdvyze
Tracking open action pointsYouAdvyzeAdvyze
Preparing more complex filesNot includedTogetherAdvyze

You = you handle it yourself · Together = you ask, we help · Advyze = we take it on · — = not part of that plan

Advyze Admin

The three plans

All amounts per month, excluding VAT. Business is where most operating businesses land.

Essential

We help when you ask.

€149/monthexcl. VAT

For someone who handles their own administration but is not always sure what a letter or a request actually means.

Response time
Reply within 2 working days
File review
No scheduled file review
  • Questions by email and WhatsApp
  • Explanation of administrative letters and emails
  • Straightforward administrative follow-up
  • Help collecting documents
  • Reminders for known administrative actions
  • Limited contact with your accountant, social insurance fund or another partner
  • Support with simple practical formalities
  • Practical questions about running your business
Choose Essential

Roughly one hour a month as a guide. It is not about the clock, it is about what actually gets followed up.

Minimum term 3 months, then monthly with 1 month notice.

Most chosen

Business

We actively follow your administration.

€299/monthexcl. VAT

For an operating business where the same pattern returns every month: documents, deadlines and questions from third parties.

Response time
Reply within 1 working day
File review
One file review per month

Everything in Essential, plus:

  • Active administrative follow-up
  • Active contact with your accountant
  • Chasing missing documents and information
  • Your accountant's requests translated into concrete actions
  • Follow-up with your social insurance fund
  • Practical changes to your enterprise registration, VAT or company details
  • Support with e-invoicing and invoicing administration
  • Coordination with your payroll office
  • Coordination of basic personnel administration
  • Monitoring of administrative deadlines
  • Follow-up on open action points
  • One active file review per month
Choose Business

Roughly three hours a month as a guide. If a month structurally runs over, we discuss it in advance — not afterwards on the invoice.

Minimum term 3 months, then monthly with 1 month notice.

Plus

We act as your external back office.

€499/monthexcl. VAT

For businesses with more administration, staff, suppliers and external parties in play.

Response time
Priority handling
File review
At least two file reviews per month

Everything in Business, plus:

  • More intensive file follow-up
  • More frequent coordination with your accountant
  • More active coordination with your payroll office
  • Practical personnel administration
  • Recurring supplier administration
  • Coordination of multiple external parties
  • Preparation of more complex administrative files
  • Proactively chasing action points that keep slipping
  • At least two file reviews per month
  • Periodic review of your business costs and suppliers
  • Priority handling
Choose Plus

Roughly six hours a month as a guide. When there is a peak, we agree in advance what takes priority.

Minimum term 3 months, then monthly with 1 month notice.

Let Advyze follow it up

Tell us briefly what your business looks like. Then we can judge in advance which level is realistic — and we will say so honestly if a cheaper plan is enough.

Optional. Useful if a call is faster than email.

For example hospitality, construction, retail, professional services.

Do you have an accountant?
Do you work with a payroll office? (optional)

For example: post piles up, my accountant is always chasing documents, I miss deadlines.

Any preference already? (optional)

We come back within one working day with a proposal. Not an hour-long sales call.

Not started yet

The two start packages

If you have not started yet, you do not need a subscription. You need a project with a beginning and an end. There are two fixed packages for that, both one-off, and both running until your administrative base actually works.

Self-employed Start

€299excl. VAT

For registering as a sole trader in Belgium.

  • Intake and a start-up plan matched to your activity
  • Administrative checklist of what has to happen when
  • Guidance through the business counter and enterprise number registration
  • Follow-up on your VAT activation
  • Affiliation with a social insurance fund
  • Business account and e-invoicing set up in practice
  • Coordination with your accountant where relevant
  • Follow-up until your administrative base works

Third-party costs, such as the statutory registration fee at the business counter, fall outside this and are paid directly to that party.

See the self-employed route

BV Start

€449excl. VAT

For incorporating a Belgian company without doing the coordination yourself.

  • Intake and incorporation checklist
  • Collecting everything the notary needs
  • Structuring and assembling the file
  • Coordination with the notary and with your accountant
  • Follow-up on the bank certificate
  • Follow-up on the financial plan process
  • Enterprise number, VAT and social insurance fund after the deed
  • UBO registration, business account and e-invoicing
  • Practical follow-up after incorporation

Advyze does not prepare the financial plan. See the cost breakdown below.

See the incorporation route

What a company incorporation costs in total

  • Advyze BV Start

    One-off. Intake, incorporation checklist, file preparation, coordination with the notary and your accountant, follow-up on the bank certificate, enterprise number, VAT, social insurance fund, UBO register and invoicing — through to the practical follow-up after the deed.

    €449excl. VAT

  • Notary and incorporation costs

    Not an Advyze fee: this goes to the notary and the associated formalities. The exact amount depends on your file and on the notary's office.

    approx.€1,200

  • Financial plan

    Advyze does not prepare the financial plan. Your accountant does, and sets the price for it. We do make sure it is ready in time for the notary.

    via your accountant

An incorporation is not a fixed price, but it is a predictable one. You know the Advyze fee up front, the notary gives you an estimate for their part, and you agree the financial plan with your accountant.

Full explanation of the incorporation process

Outside the subscription

Extra work

Some things fall outside a subscription. Drafting an employment contract, a supplier research project, assembling a file for an inspection, a project that runs for weeks. That is charged separately — at €95 per hour excl. VAT, or at an agreed fixed price for the whole.

The rule is simple: you hear about it before we start, not afterwards on your invoice.

Reference rate

€95/hourexcl. VAT

Work outside the subscription — drafting documents, projects, exceptional files — is charged separately, at €95/hourexcl. VAT or at an agreed fixed price. You always know in advance what falls outside your plan.

Being straight about it

What is not included

This list is deliberately on the pricing page rather than at the bottom of the terms.

  • Bookkeeping, tax returns and annual accounts — that is your accountant's work.
  • Payroll calculation and payroll filings — that stays with your payroll office.
  • Legal advice on complex or disputed matters — we refer those to a specialist.
  • Advice on or comparison of insurance products — only a licensed broker may do that.
  • Drafting documents and contracts — we can, but it is charged separately.

Questions about pricing and terms

The questions that otherwise only get asked in a call. They belong here.

How long am I tied in?

Three months minimum. That is not a sales tactic: the first month goes largely into learning your file, and the follow-up only really starts paying off from month two or three. After that it runs monthly and you can cancel with one month's notice.

What if one month is much busier than usual?

Then we say so in advance. The capacity per plan is a guide, not a meter running down. If a month structurally runs over — because you hired someone, or an inspection came up — we either propose a higher plan or a separate project at the hourly rate. What we do not do is put unexpected hours on your invoice after the fact.

Are prices including VAT?

No, all amounts are excluding VAT. For a VAT-registered business that is the relevant price, since you reclaim the VAT. If you are VAT-exempt, add 21%.

What is not included?

Bookkeeping, payroll calculation, legal advice on disputes and insurance advice are not included — those are separate professions and Advyze does not practise them. Drafting documents and contracts is possible but charged separately. The full list is on this page rather than buried in the terms.

Can I change plan?

Yes, in both directions. Upgrading takes effect from the following month. Downgrading is equally possible — and if it turns out you need less, we will say so ourselves. A client who overpays does not stay.

How does invoicing work?

Monthly in advance, by email, as an ordinary invoice your accountant can process. The payment term is 14 calendar days. Extra work appears as a separate line with a description of what it was. The full terms are in the terms and conditions, with the same amounts as on this page.

What if I pay an invoice late?

Nothing dramatic happens first. You get a free reminder giving you an additional 14 calendar days. Advyze charges no late-payment interest. If the invoice is still unpaid after that, one flat recovery compensation may follow — once, not per reminder — and active follow-up may be suspended until payment arrives. The full scale is in the terms and conditions.

Do I have to pay a start package up front?

Yes. Self-employed Start and BV Start are fixed-price services, and payment is due before we begin substantive work. That works in your favour too: it makes clear when the process starts, and you are not carrying an open balance while third parties are already involved.

Do you work in English throughout?

Yes — correspondence with you is in English. Correspondence with Belgian institutions happens in the language they require, which is part of what you are buying.

Related

Torn between two plans?

Book a short call. We go through your situation and say which level is realistic — including when that is the cheapest one.

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